As we look ahead to 2023, it is more important than ever to stay organized and on top of our daily tasks. But with the sheer number of calendar apps available, it can be overwhelming trying to choose the best one for you. In this article, I will provide a breakdown of 10 different calendar apps that can help you organize your life in 2023.
Best Calendar Apps for 2023
We’ve put together a list of the best calendar apps for 2023. This list includes a variety of different apps, each of which has its own unique features and benefits.
1. Google Calendar
Google Calendar is available on both desktop and mobile devices. It allows you to schedule events, set reminders, share your calendar with others, and view your calendar in different ways. With Google Calendar, you can schedule events and appointments, including recurring events, and set reminders for events and tasks. You can choose to be notified by push notification, email, or text message when a reminder is due.
Google Calendar also allows you to share your calendar with others and give them permission to view or edit your events. This can be useful for coordinating schedules with colleagues or friends. Google Calendar includes a variety of views, including day, week, month, and agenda views, so you can see your schedule in the way that makes the most sense for you.
Google Calendar integrates with other Google apps, such as Google Maps and Gmail, so you can get directions to events or create event invitations in Gmail. It is also available on both desktop and mobile devices, so you can access your calendar from any device. Google Calendar offers a range of customization options, including the ability to create multiple calendars and customize the colors and names of those calendars.
Pros
- Availability: Google Calendar is available on both desktop and mobile devices, so you can access your calendar from any device.
- Integration with other Google apps: Google Calendar integrates with other Google apps, such as Google Maps and Gmail, which can be useful for getting directions to events or creating event invitations.
- Cross-platform compatibility: Google Calendar works with both Android and iOS devices, so you can use it no matter what kind of smartphone or tablet you have.
- Customization options: Google Calendar offers a range of customization options, including the ability to create multiple calendars and customize the colors and names of those calendars.
- Free to use: Google Calendar is a free app, so you don’t have to pay to use it.
Cons
- Limited integration with non-Google apps: Google Calendar does not offer as many integration options with non-Google apps and services as some other calendar apps.
- Privacy concerns: As with other Google apps, some users may have concerns about the data that Google collects and how it is used.
- Limited advanced features: Google Calendar does not offer as many advanced features as some other calendar apps, so it may not be suitable for users who need more advanced functionality.
2. Apple Calendar
Apple Calendar is available on Apple devices, including iPhones, iPads, and Macs. It is the default calendar app on these devices, and it allows you to schedule events, set reminders, create multiple calendars, and invite others to events.
With Apple Calendar, you can schedule events and appointments, including recurring events, and set reminders for events and tasks. You can choose to be notified by push notification or email when a reminder is due. You can also create multiple calendars in Apple Calendar, which can be useful for organizing different types of events or for sharing calendars with different groups of people.
Apple Calendar integrates with other Apple apps, such as Maps and Reminders, so you can get directions to events or create to-do lists related to events. If you have an iCloud account, you can use Apple Calendar to access your calendars across all of your Apple devices.
Pros
- Availability: Apple Calendar is available on all Apple devices, including iPhones, iPads, and Macs, so you can access your calendar from any of these devices.
- Integration with other Apple apps: Apple Calendar integrates with other Apple apps, such as Maps and Reminders, which can be useful for getting directions to events or creating to-do lists related to events.
- iCloud integration: If you have an iCloud account, you can use Apple Calendar to access your calendars across all of your Apple devices.
- Multiple calendar support: You can create multiple calendars in Apple Calendar, which can be useful for organizing different types of events or for sharing calendars with different groups of people.
cons
- Limited to Apple devices: Apple Calendar is only available on Apple devices, so if you don’t have an Apple device, you won’t be able to use it.
- No support for third-party integrations: Apple Calendar does not support integration with non-Apple apps or services, so you won’t be able to use it with tools like Google Calendar or Microsoft Outlook.
- Limited customization options: Apple Calendar doesn’t offer many customization options, so you may not be able to tailor it to your specific needs.
3. Outlook Calendar
Outlook Calendar is a calendar app that is part of the Microsoft Outlook suite of productivity tools. It is available on both desktop and mobile devices and allows you to schedule events, set reminders, share your calendar with others, and view your calendar in different ways.
With Outlook Calendar, you can schedule events and appointments, including recurring events, and set reminders for events and tasks. You can choose to be notified by push notification, email, or text message when a reminder is due. Outlook Calendar also allows you to share your calendar with others and give them permission to view or edit your events. This can be useful for coordinating schedules with colleagues or friends.
Outlook Calendar includes a variety of views, including day, week, month, and schedule views, so you can see your schedule in the way that makes the most sense for you. It also integrates with other Microsoft apps, such as Microsoft Teams and OneDrive, so you can schedule events and share files related to those events. Outlook Calendar offers a range of customization options, including the ability to create multiple calendars and customize the colors and names of those calendars. It also supports multiple email accounts, so you can see all of your events in one place.
Pros
- Integration with other Microsoft apps: Outlook Calendar integrates with other Microsoft apps, such as Microsoft Teams and OneDrive, which can be useful for scheduling events and sharing files related to those events.
- Customization options: Outlook Calendar offers a range of customization options, including the ability to create multiple calendars and customize the colors and names of those calendars.
- Support for multiple email accounts: Outlook Calendar allows you to add multiple email accounts, so you can see all of your events in one place.
- Cross-platform compatibility: Outlook Calendar is available on both desktop and mobile devices, so you can access your calendar from any device.
cons
- Limited integration with non-Microsoft apps: Outlook Calendar does not offer as many integration options with non-Microsoft apps and services as some other calendar apps.
- Only available with a Microsoft 365 subscription: Outlook Calendar is not available as a standalone app and can only be used with a Microsoft 365 subscription.
- Complexity: Outlook Calendar can be somewhat complex to use, especially for users who are not familiar with other Microsoft apps.
4. Calendar by Any.do
Any.do Calendar is available on both desktop and mobile devices. It is developed by Any.do, a company that also offers a range of productivity and task management tools. In addition to calendar features, Any.do Calendar includes features for task management and to-do lists.
With Any.do Calendar, you can schedule events and appointments, including recurring events, and set reminders for events and tasks. You can choose to be notified by push notification, email, or text message when a reminder is due. Any.do Calendar also includes a task management feature that allows you to create to-do lists and set reminders for tasks.
Pros
- Task management features: Any.do Calendar includes a task management feature that allows you to create to-do lists and set reminders for tasks, which can be useful for staying organized and on top of your tasks.
- Integration with other apps: Any.do Calendar integrates with other apps, such as Google Calendar and Outlook Calendar, so you can sync your events across multiple calendars.
- Customization options: Any.do Calendar offers a range of customization options, including the ability to create multiple calendars and customize the colors and names of those calendars.
- Cross-platform compatibility: Any.do Calendar is available on both desktop and mobile devices, so you can access your calendar from any device.
cons
- Limited integration with non-Google/Outlook apps: Any.do Calendar does not offer as many integration options with non-Google/Outlook apps and services as some other calendar apps.
- Complexity: Any.do Calendar can be somewhat complex to use, especially for users who are not familiar with other productivity or task management apps.
- Subscription required for some features: Some advanced features of Any.do Calendar, such as the ability to create recurring tasks, are only available with a paid subscription.
5. Fantastical
Fantastical calendar app is available on both desktop and mobile devices. It is developed by Flexibits, Inc. and is known for its natural language input feature, which allows you to quickly and easily enter events and appointments using plain language.
With Fantastical, you can schedule events and appointments using plain language, such as “Meet with John at 4pm on Wednesday.” Fantastical will automatically parse the information and create the event in your calendar. You can also set reminders for events and tasks, and choose to be notified by push notification, email, or text message when a reminder is due. Fantastical allows you to share your calendar with others and give them permission to view or edit your events.
Pros
- Natural language input: Fantastical’s natural language input feature allows you to quickly and easily enter events and appointments using plain language, which can be convenient and efficient.
- Integration with other apps: Fantastical integrates with other apps, such as Google Calendar and Outlook Calendar, so you can sync your events across multiple calendars.
- Customization options: Fantastical offers a range of customization options, including the ability to create multiple calendars and customize the colors and names of those calendars.
- Cross-platform compatibility: Fantastical is available on both desktop and mobile devices, so you can access your calendar from any device.
cons
- Limited integration with non-Google/Outlook apps: Fantastical does not offer as many integration options with non-Google/Outlook apps and services as some other calendar apps.
- Complexity: Fantastical can be somewhat complex to use, especially for users who are not familiar with other productivity or task management apps.
- Cost: Fantastical is not a free app and requires a purchase to use all of its features.
6. SolCalendar
SolCalendar app is available on both Android and iOS devices. It is developed by Sol Information Technology Co., Ltd. and offers a range of features for scheduling events, setting reminders, and organizing your schedule.
With SolCalendar, you can schedule events and appointments, including recurring events, and set reminders for events and tasks. You can choose to be notified by push notification or other alerts when a reminder is due. SolCalendar allows you to customize the appearance of your calendar by selecting different colors and themes. It includes a variety of views, including day, week, and month views, so you can see your schedule in the way that makes the most sense for you.
SolCalendar integrates with other apps, such as Google Calendar and Outlook Calendar, so you can sync your events across multiple calendars. It also includes a feature that displays weather forecasts for your location, so you can plan your schedule based on the weather.
Pros
- Customization options: SolCalendar allows you to customize the appearance of your calendar by selecting different colors and themes.
- Integration with other apps: SolCalendar integrates with other apps, such as Google Calendar and Outlook Calendar, so you can sync your events across multiple calendars.
- Cross-platform compatibility: SolCalendar is available on both Android and iOS devices, so you can access your calendar from any device.
- Weather forecasts: SolCalendar includes a feature that displays weather forecasts for your location, which can be useful for planning your schedule.
cons
- Limited integration with non-Google/Outlook apps: SolCalendar does not offer as many integration options with non-Google/Outlook apps and services as some other calendar apps.
- Complexity: SolCalendar can be somewhat complex to use, especially for users who are not familiar with other productivity or task management apps.
- Cost: Some advanced features of SolCalendar may only be available with a paid subscription.
7. TimeTree
TimeTree calendar app is available on both Android and iOS devices. It is developed by TimeTree, Inc. and is designed to help individuals and teams manage their schedules and collaborate on events and appointments.
With TimeTree, you can schedule events and appointments, including recurring events, and set reminders for events and tasks. You can choose to be notified by push notification or other alerts when a reminder is due. TimeTree allows you to share your calendar with others and collaborate on events and appointments. You can also use TimeTree to assign tasks to team members and track their progress.
Pros
- Collaboration features: TimeTree allows you to share your calendar with others and collaborate on events and appointments. You can also use TimeTree to assign tasks to team members and track their progress.
- Integration with other apps: TimeTree integrates with other apps, such as Google Calendar and Outlook Calendar, so you can sync your events across multiple calendars.
- Customization options: TimeTree offers a range of customization options, including the ability to create multiple calendars and customize the colors and names of those calendars.
- Cross-platform compatibility: TimeTree is available on both Android and iOS devices, so you can access your calendar from any device.
cons
- Limited integration with non-Google/Outlook apps: TimeTree does not offer as many integration options with non-Google/Outlook apps and services as some other calendar apps.
- Complexity: TimeTree can be somewhat complex to use, especially for users who are not familiar with other productivity or task management apps.
- Cost: Some advanced features of TimeTree may only be available with a paid subscription.
8. Calendly
Calendly is a scheduling and calendar management tool that is designed to help individuals and teams schedule appointments, meetings, and other events more efficiently. It is available on both desktop and mobile devices and integrates with a variety of other apps and services.
With Calendly, you can schedule appointments and events with others, including recurring events. You can also set up availability blocks to indicate when you are free or unavailable. Calendly integrates with other apps, such as Google Calendar, Outlook Calendar, and Salesforce, so you can sync your events across multiple calendars and platforms. It offers a range of customization options, including the ability to create multiple event types and customize the appearance of your scheduling page.
Calendly allows you to share your calendar with others and collaborate on events and appointments. You can also use Calendly to assign tasks to team members and track their progress. It includes automated email and notification features that can help you stay organized and communicate with others about your schedule.
Pros
- Integration with other apps: Calendly integrates with other apps, such as Google Calendar, Outlook Calendar, and Salesforce, so you can sync your events across multiple calendars and platforms.
- Customization options: Calendly offers a range of customization options, including the ability to create multiple event types and customize the appearance of your scheduling page.
- Collaboration features: Calendly allows you to share your calendar with others and collaborate on events and appointments. You can also use Calendly to assign tasks to team members and track their progress.
- Automated email and notification features: Calendly includes automated email and notification features that can help you stay organized and communicate with others about your schedule.
cons
- Limited integration with non-Google/Outlook apps: Calendly does not offer as many integration options with non-Google/Outlook apps and services as some other calendar apps.
- Complexity: Calendly can be somewhat complex to use, especially for users who are not familiar with other productivity or task management apps.
- Cost: Some advanced features of Calendly may only be available with a paid subscription.
9. Asana
Asana is a project management and team collaboration tool that helps individuals and teams organize, track, and complete their work. It is available on both desktop and mobile devices and integrates with a variety of other apps and services.
With Asana, you can create tasks and organize them into projects. You can also assign tasks to team members, set deadlines, and track the progress of tasks and projects. Asana allows you to share tasks, projects, and files with team members and collaborate on work. You can also use Asana to communicate with team members and hold discussions within the app.
Asana integrates with other apps, such as Google Calendar, Outlook Calendar, and Slack, so you can sync your tasks and projects across multiple platforms. It offers a range of customization options, including the ability to create custom fields and tags to organize your tasks and projects. Asana also includes reporting and analysis features that allow you to track the progress of your work and see how your team is performing.
Pros
- Task and project management features: Asana allows you to create tasks and organize them into projects, assign tasks to team members, set deadlines, and track the progress of tasks and projects.
- Collaboration features: Asana allows you to share tasks, projects, and files with team members and collaborate on work. You can also use Asana to communicate with team members and hold discussions within the app.
- Integration with other apps: Asana integrates with other apps, such as Google Calendar, Outlook Calendar, and Slack, so you can sync your tasks and projects across multiple platforms.
- Customization options: Asana offers a range of customization options, including the ability to create custom fields and tags to organize your tasks and projects.
- Reporting and analysis features: Asana includes reporting and analysis features that allow you to track the progress of your work and see how your team is performing.
cons
- Complexity: Asana can be somewhat complex to use, especially for users who are not familiar with other productivity or task management apps.
- Cost: Some advanced features of Asana may only be available with a paid subscription.
- Limited integration with non-Google/Outlook apps: Asana does not offer as many integration options with non-Google/Outlook apps and services as some other project management tools.
10. Acalendar
Acalendar calendar app is available only on Android devices. It is developed by ACALENDAR+ Calendar & Tasks and is designed to help individuals and teams manage their schedules and events.
With Acalendar, you can schedule events and appointments, including recurring events, and set reminders for events and tasks. You can choose to be notified by push notification or other alerts when a reminder is due. Acalendar offers a range of customization options, including the ability to create multiple calendars and customize the colors and names of those calendars. It integrates with other apps, such as Google Calendar and Outlook Calendar, so you can sync your events across multiple calendars.
Acalendar allows you to share your calendar with others and collaborate on events and appointments. You can also use Acalendar to assign tasks to team members and track their progress. It includes a variety of views, including day, week, and month views, so you can see your schedule in the way that makes the most sense for you.
Pros
- Customization options: ACALENDAR offers a range of customization options, including the ability to create multiple calendars and customize the colors and names of those calendars.
- Integration with other apps: ACALENDAR integrates with other apps, such as Google Calendar and Outlook Calendar, so you can sync your events across multiple calendars.
- Collaboration features: ACALENDAR allows you to share your calendar with others and collaborate on events and appointments. You can also use ACALENDAR to assign tasks to team members and track their progress.
- View your calendar in different ways: ACALENDAR includes a variety of views, including day, week, and month views, so you can see your schedule in the way that makes the most sense for you.
cons
- Limited integration with non-Google/Outlook apps: ACALENDAR does not offer as many integration options with non-Google/Outlook apps and services as some other calendar apps.
- Complexity: ACALENDAR can be somewhat complex to use, especially for users who are not familiar with other productivity or task management apps.
- Cost: Some advanced features of ACALENDAR may only be available with a paid subscription.
FAQs
Is there a better calendar than Google?
There are many calendar options available, and the best one for you will depend on your personal preferences and needs. Some people prefer Google Calendar because it is widely used, has a clean interface, and integrates with other Google services like Gmail and Drive. Other popular calendar options include Apple Calendar, Microsoft Outlook, and Yahoo Calendar. There are also many specialized calendars designed for specific purposes, such as project management, team collaboration, and time tracking. Ultimately, the best calendar for you is the one that meets your needs and fits your workflow the best.
Is there an app that combines all calendars?
Yes, there are apps that can combine multiple calendars from different sources into a single view. This can be helpful if you use multiple calendars for different purposes, or if you want to see the schedules of multiple people (such as your family members) in a single place. Some options for calendar apps that allow you to combine multiple calendars include:
CalDAV-Sync: This is an Android app that synchronizes your calendars with CalDAV servers, which allows you to view multiple calendars in a single app.
Fantastical: This is a calendar app for iOS, macOS, and watchOS that allows you to view and manage multiple calendars in a single place. Fantastical can connect to a variety of calendar services, including Google Calendar, Apple Calendar, Microsoft Exchange, and more.
Teamup: This is a web-based calendar app that is designed for team collaboration. With Teamup, you can create multiple calendars and share them with your team members. You can also view multiple calendars in a single view, which can be useful for coordinating schedules.
What is the most used calendar app?
Google Calendar is one of the most widely used calendar apps. According to Google, the app has more than 100 million active users. Google Calendar is a free app that is available on the web, as well as on Android and iOS devices. It integrates with other Google services like Gmail and Drive, which makes it easy to schedule events and appointments, set reminders, and manage your schedule. Google Calendar is known for its clean interface and useful features, such as the ability to view your schedule in multiple ways (such as day, week, or month view), and to set up recurring events and reminders.
Can I trust Google Calendar?
Google Calendar is a widely used and generally reliable calendar app that is trusted by millions of people around the world. Google takes data security and privacy very seriously, and has implemented strong measures to protect user data. Google Calendar uses encryption to protect your data as it is transmitted between your device and Google’s servers, and it also uses secure servers to store your data.
Conclusion
We hope this article has helped you to better understand the different calendar apps available in 2023 and how they can help organize your life. From organizing your day-to-day tasks, keeping track of important events, managing multiple calendars, or even setting reminders for yourself – these 10 best calendar apps offer a variety of features that will help keep you on top of everything. So pick the app that works best for you and take control of your schedule today.
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